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Specialists in the design and build of robust Microsoft Access database solutions since 1992
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Membership Subscriptions and Donations

One of the most popular databases in our range! Suitable for any Club, Association, Church or Charitable Organisation to record and manage your Membership, their subscriptions, their donations, run a cash book and bank balance, event or function costs and ticket sales, print Member Photo ID Cards and much more.

  • Clubs; Golf, Cubs, Scouts, Sports, Soccer, Tennis, Gym, etc.

  • Membership Database: Unlimited number of member records, key them in or import them from any existing Outlook address book or Excel spreadsheet.

  • Photo IDs: Link each member record to a photo file for display on their member record and to use when printing a Membership Photo ID card.

  • Notes: Record any number of date, time and user stamped notes against each member.

  • Subscriptions: Record subscriptions received from each member and chase overdue subs.

  • Donations: Record donations received against each member and easily report all donations received during a time period.

  • Link Documents: Link any number of external documents to each member; Word docs, Excel spreadsheets, Picture files, Web pages, Drawings - anything that Windows knows how to open.

  • One click to write them a letter, send them an email, print their ID card, print an address label etc.

  • Cash Book: Record all sorts of transactions; bank opening balance, receipts, expenditure, subscriptions, donations and easily obtain a report for any date range.

  • Mail Merge: Create a filtered list of all or just some of your membership based on simple rules that you specify. Review and edit the resulting list and output to a variety of destinations; export to Excel or Word, copy to the Windows Clipboard, print address labels, print Photo ID cards, merge to email, merge to Word based on a template.

  • So simple to use for single or multiple users to share.

  • The database file is multi-user (including the demo) so you can share your information with all your colleagues.

  • No user licences or repeat fees (you buy the "freehold" with the full version)

  • Fully customisable; you will have full access to the database window and all design objects so you can change or add anything you wish

Limitations: Requires Microsoft Word for printing letters, any MAPI email package (Outlook, Outlook Express etc) to send emails and minimum screen resolution 1024x768
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So Simple to Implement:
  • Download the appropriate file
  • Unzip the contents in to your working folder
  • Open the database file
  • That’s it, you’re ready to go!
  • Full instructions included.
Click the picture to enlarge

Feedback: what other people said about Membership Subscriptions and Donations

kelly of United States says: "… great piece of software, all the details I needed plus member photo id cards (which I hadn't considered but the boss loved). Made a few design changes to meet our exact needs and then showed the boss - he gave me a raise! Thanks guys!!! xxx ..."

sarge of Australia said: "... ease of use, the amount of information it captures and that it can be customized. ..."

anon of United States said: "... easy to understand and use and well laid out. ..."

dtoburen of United States said: "... easy entry of data and good instructions ..."

farley of United States said: "... i like the fact that you can link documents pertaining to the members. ..."

djohnson of United Kingdom said: "... saves time in creating a database from scratch and like the drop down boxes and dates ..."

ondricks of United States said: "... it has the client information easy to find and see. ..."

yeowon of New Zealand said: "... it's what I'm looking to do with our sports club database. all set up for ms mail merge transactions and notes ..."

saeedypate of United Kingdom said: "... love the links to letters, robustness and functionality (amazing) ..."

edward of United Kingdom said: "... its multiple functionality and linkage with other ms programs ..."

alistair of United Kingdom said: "... looks good and does what I want. ..."

wee of United Kingdom said: "... love the ability to print photo id badges and run mail merges etc. ..."

admin of Australia said: "... easy to understand and self explanatory input screens ..."

iedpd of United States said: "... you've done exceptionally well, it contains the features to track members and payments. this is very valuable in determining when someone joined or renewed and, once purchased, it can be modified for ad-hoc reports or queries ..."

obi of United Kingdom said: "... it is very simple and it offers a lot of function that helps daily tasks. ..."

shiva of United States said: "... I like being able to see all membership info on one page ..."

harry of South Africa said: "... clean layout and good set of filtering features ..."

kkmcgee of United States said: "... I like that it is easy to use ..."

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